Things ALL VOTERS Should Know About Voting at the Polling Place, especially Board Workers and Observers

The “Chain of custody” begins at the Polling Place.  The Board Worker Manual is mostly a series of checklists for procedures to ensure that eligible Voters are able to vote, and that their votes are securely delivered and accurately counted.  For example, Ballots and Seals should be carefully inventoried, and their use recorded on the Precinct Ballot Report.

See: http://recorder.maricopa.gov/elections/electboard.aspx for online Board Worker Manual and Video.

Standard Voting Procedure (see p.27 of Board Worker Manual)

1).  Voter starts at the Signature Roster, announces name, and presents ID (see Acceptable ID list below).

• The Roster Clerk checks ID, and locates Voter in the Roster.  If Voter isn’t listed in the white pages (active Voters), the clerk should check the yellow pages (recent add-ons) in the back of the book.
• If the ID is valid (proof of identity), and the ID address matches the registration address (residence or mailing), the Roster Clerk reads the Voter’s register number aloud.

2).  The Poll List Clerk uses the register number to find the Voter‘s name in the Precinct Register, and copies the Voter‘s name into the Poll List.

3).  The Ballot Distribution Clerk hands the Voter a ballot and offers ballot-marking instruction.  (The Distribution Clerk has an extra Precinct Register which is used to look up party affiliation for Primaries, but isn’t needed in the General.) 

4).  The Voter marks the ballot, deposits it in the optical scanner, and gets a sticker.

Provisional Ballot Procedure (p.30 of Board Worker Manual)

A Voter who isn’t listed in the Roster, doesn’t have valid ID (proof of identity), or whose ID address don’t match the Roster, is directed to the Provisional Ballot Clerk, who helps the Voter fill out a Provisional Ballot Form.

1).  If the Voter isn’t listed in the Roster, Board Workers should help them ascertain their assigned polling place by helping them find their residence address on the color-coded precinct map, which should be posted on the wall.  Voters must vote in the polling place assigned to the precinct in which they’re registered.  Anyone has the right to vote a provisional ballot anywhere, but it only counts if it’s voted in their own precinct.
• If they’re in the wrong polling place, they should be directed to their assigned polling place, where they may be listed in the Roster, and may vote a regular ballot.
• If they’re in the right polling place, but not in the roster, they should vote a provisional ballot.

2).  Provisional Ballot: If the Voter has valid ID (proof of identity), the Clerk circles “YES” on the front of the Form.  Voter does not need to return with more ID.

3).  Conditional Provisional Ballot: If the Voter doesn’t have valid ID (proof of identity), the Clerk circles “NO” on the front of the Provisional Ballot Form, and gives the Voter a list of acceptable ID and a list of locations to bring the ID within five days (of General Election).  Voter can also bring ID back to the Polling Place before 7 pm.

4).  Whether 2). Or 3). Apply, the Clerk helps the Voter fill out the Form, including name & address changes.

5).  The Clerk folds a ballot in half, gives it to the voter, and attaches the Form to a manila envelope.  The top (pink) page of the Form is a receipt with a unique Affidavit Number (Aff#) which the Voter should keep, and contact County Elections to find out if the ballot was counted, and if not, why not.  The contact info is on the receipt.

6).  The Voter votes the ballot, seals it in the envelope, deposits it in the Provisional Ballot Box, and gets a sticker.

7).  A week or two after Election Day, the Voter calls the phone number or visits the web page listed on the top (pink) page of the Form with the unique Affidavit Number (Aff#) to find out if the ballot was counted, and if not, why not.

Acceptable ID
• If ID address matches one Roster address, Voter votes standard ballot procedure.
• If ID address doesn’t match one Roster address, Voter votes provisional ballot procedure, doesn’t need to return with more ID.
• If Voter doesn’t have acceptable ID, Voter votes conditional provisional ballot procedure, needs to return with acceptable ID.

The elector shall announce his/her name and place of residence to the election official and present one form of identification from List #1 OR two different forms of identification from List #2.
[A.R.S. § 16-579(A)]

LIST #1 – Sufficient Photo ID including name and address
•Valid Arizona driver license or non-operating identification
•Tribal enrollment card or other form of tribal identification
•Valid United States federal, state, or local government issued identification

LIST #2 – Sufficient ID without photograph bearing name and address
•Utility bill of the elector that is dated within ninety days of the date of the election. A utility bill may be or electric, gas, water, solid waste, sewer, telephone, cellular phone, or cable television
•Bank or credit union statement that is dated within 90 days of the date of the election
•Valid Arizona Vehicle Registration
•Indian census card
•Property tax statement of the elector’s residence
•Tribal enrollment card or other form of tribal identification
•Vehicle insurance card
•Valid United States federal, state, or local government issued identification
•Voter Registration Card / Recorder’s Certification
•Any “Official Election Material” mailing bearing your name and address